Run the whole building — not just the rent.
Rent, electricity sub-meters, water, deposits, expenses and year-end accounts. Every unit, every tenant, every rupee — in one register instead of three spreadsheets.
No card. Nothing for your tenants to install.
Right now, one building lives in three places.
Rent
A spreadsheet, updated when you remember.
Meter readings
A notebook, or photos in your gallery.
Who actually paid
A WhatsApp thread you scroll back through.
None of them agree in March — and the tenant who is genuinely paid up looks exactly like the one who isn’t.
Four things nothing else does properly.
Sub-meters that bill themselves
Note the reading. Rentio works out the units used, applies that unit’s rate, and posts the charge to the right tenant’s ledger. Electricity, water and gas.
A real running balance
Not “paid” or “unpaid” — an actual statement showing what each tenant owes today, line by line, and how it got there.
Year-end accounts, closed properly
Close a unit’s financial year, or the whole building at once. The statement is frozen — last year’s numbers cannot quietly change after you have filed on them.
Receipts and HRA statements
Rent receipts on demand, and an annual HRA statement your tenant’s employer will accept — with your PAN shown automatically once annual rent crosses ₹1,00,000.
Ask “what does 1A owe?” and get a straight answer.
Every charge and every payment on a unit, in date order, with a running balance down the right. Rent, electricity, water, a share of the lift AMC, a late fee — all of it in one column headed Due. Your tenant sees the same page you do.
- Payments reduce the balance — no hunting for which month a part-payment was meant to settle.
- One unit’s year can span two tenancies, and each tenant’s lines stay theirs.
- Made a mistake? Edit or delete the line. Every correction is logged, so the ledger can be defended, not just displayed.
| Date | Description | Charged | Paid | Due |
|---|---|---|---|---|
| 01 Apr | Rent — April | 25,000 | — | 25,000 |
| 04 Apr | Electricity 142 units @ ₹15.00 | 2,130 | — | 27,130 |
| 05 Apr | Lift AMC — share Building bill ₹9,600 ÷ 8 units | 1,200 | — | 28,330 |
| 06 Apr | Payment — UPI Confirmed by you | — | 28,330 | 0 |
| 01 May | Rent — May | 25,000 | — | 25,000 |
| 03 May | Water Billed for April | 640 | — | 25,640 |
| 08 May | Payment — UPI | — | 20,000 | 5,640 |
| Outstanding today | ₹5,640 | |||
The meter register, done in about two minutes a month.
Walk the building, enter the readings, done. Rentio computes each unit’s consumption from the previous reading and posts the charge at that unit’s rate — building default, or an override for the one flat that pays differently.
- Enter whatever you actually have: the meter value, the units used, or the amount straight off the provider’s bill.
- Slabs and taxes mean the bill rarely equals units × rate. Enter the real figure and it wins.
- Recording a reading does not bill anyone. You post the charge as a separate, deliberate step — after checking it.
- Entered a month late, or out of order? Later readings are recalculated and any charge already posted is corrected, with an audit entry behind it.
| Unit | Reading | Units | Amount | Status |
|---|---|---|---|---|
| 1A | 4,460 from 4,318 | 142 | 2,130 | Charged |
| 1B | 2,993 from 2,905 | 88 | 1,320 | Charged |
| 2B Rate ₹13.50 (unit override) | 7,944 from 7,740 | 204 | 2,754 | Not billed |
| 3C Amount from provider's bill | 1,297 from 1,180 | 117 | 1,986 | Not billed |
| 4A Move-in baseline | 6,012 new meter | — | — | Opening |
| Recorded this month | ₹8,190 | |||
Close the year once. It stays closed.
A cash-basis profit-and-loss per unit — what came in, what you spent, what you kept. Close one unit or the whole building in one go. Once closed, the lines behind that statement are locked, so the figures you filed on cannot drift afterwards.
- Your financial year, your dates — set April, January, or whatever your building actually runs on.
- Need to fix something? Reopen the year, correct it, close it again. Deliberate, not accidental.
- Export any year to PDF or CSV — for your records, or straight to your CA.
| Line | Amount |
|---|---|
| Rent received | 3,00,000 |
| Electricity recovered | 19,340 |
| Water recovered | 5,260 |
| Repairs and maintenance Linked to 3 maintenance requests | −28,400 |
| Electricity paid to provider | −13,450 |
| Net for the year Locked | ₹2,82,750 |
The two questions a move-out always turns into an argument.
How much deposit is held, and how much of it is refundable. Rentio tracks the security deposit and any rent paid in advance as two separate balances, each with a dated log of every collection, refund and adjustment. Your tenant sees the same log, read-only.
- Kept out of the rent balance, so the Due column stays honest about rent.
- Apply an advance to this month’s rent in one click — it posts as a real payment on the ledger.
- Carry a leftover advance into a renewal without the money being counted twice.
| Date | Entry | Amount | Balance |
|---|---|---|---|
| 01 Apr 25 | Deposit collected At start of tenancy | 50,000 | 50,000 |
| 01 Apr 25 | Advance collected | 24,000 | 24,000 |
| 01 Sep 25 | Applied to rent Posted as a payment on the ledger | −20,000 | 4,000 |
Your tenants don’t have to sign up. At all.
This is where most rent apps quietly fail — twelve tenants, and four will never install anything. So Rentio doesn’t require it. Record your tenants yourself, with just a name, and run the whole building solo: ledger, meters, receipts, year-end, everything.
- Nothing to download, no app to explain, no chasing.
- If a tenant does want access later, send them a code — their history carries over, and nothing is duplicated.
- Tenants who do sign in get their own statement, their receipts and their deposit log, without being able to change anything.
Rentio never touches your rent.
When a tenant pays by UPI, they scan a code that pays your UPI ID directly — bank to bank, no middleman, nothing held. They then tell Rentio they’ve paid; you confirm, and it lands on the ledger. Money moves between you and your tenant. Always.
- No wallet, no escrow, no settlement delay, no cut.
- A payment a tenant claims but you haven’t confirmed cannot touch any balance.
This is a deliberate design choice, not a missing feature.
Set up in an evening.
Add your building and its units
Floors, flat numbers, and the rate your electricity is billed at.
Start a lease on each occupied unit
Dates, rent, deposit. Record the tenant yourself, or send a code.
Enter the month
Rent, meter readings, anything shared. Rentio posts the charges and every balance updates itself.
Built for the building you actually own.
5–30 units, one or two buildings
The sweet spot. Sub-meters, shared costs and a real year-end — the things that stop being manageable somewhere around flat six.
Managing for family
Add people to a team and give them the buildings they look after. Everyone works in the same register.
One or two flats
Perfectly at home here too. Rent, receipts, deposit and a year-end statement, without the spreadsheet.
Questions landlords actually ask.
Do my tenants need to install anything?
No. You can record tenants yourself and run the whole building without a single tenant signing up. If one wants their own access later, you send a code and their history follows them.
Does Rentio collect my rent or hold my money?
Never. A UPI payment goes from your tenant’s bank straight to your UPI ID. Rentio records that it happened once you confirm it.
Every flat has its own electricity meter. Can it handle that?
That is what it was built for. Each unit’s consumption is worked out from its own readings, at its own rate if it differs from the building’s.
My electricity bill has slabs and taxes, so units × rate is never right.
Enter the amount from the bill instead. That figure wins, and the reading is still recorded for the history.
My financial year isn’t April–March.
Set the start month per building. Every year-end and every yearly filter follows it.
Can my brother or manager help run it?
Yes. Create a team, add them, and assign the buildings they handle.
Can I get everything out for my CA?
Any year, any unit or the whole building, as PDF or CSV. They are stored so you can download them again later.
Is it really free?
Yes — everything, while we’re in early access. No card, no unit limit. Paid services will come later, and what you use today stays free for early users.
Start with one building. It takes an evening.
Free while we’re in early access. No card, and nothing for your tenants to install.