The society’s money and the society’s decisions, in one place.
Raise the month’s maintenance for every flat in one go. See who still owes, and since when. Close a year your auditor will recognise. And keep a record of what the committee actually decided.
No card. Nothing for your tenants to install.
Start here, in plain words.
If your society keeps its dues in a spreadsheet, its bills in a folder and its notices in a WhatsApp group, this replaces all three. You do not need to be an accountant to run it day to day. You need one at the end of the year to check and sign off the books — and this is the part that makes that job short.
A society usually runs on four things that don’t agree.
A dues spreadsheet
Kept by whoever had time, and truly understood only by them.
A bank statement
Two hundred credits a month, each to be matched to a flat by hand.
A WhatsApp group
Where notices, complaints and arguments all arrive in the same thread.
A box of bills
Handed to the accountant in March, who rebuilds the whole year from scratch.
Then at the AGM somebody asks how much is in the sinking fund, and the honest answer is that it would take an evening to work out.
What a committee gets on day one.
Raise the whole month in one go (a bill run)
Set the charges once — per square foot, a flat rate, one total shared across the building, or an override for the one flat that differs. Rentio works out every flat’s share and shows you the entire month before a single rupee is raised.
Who owes what, and since when
Unpaid dues grouped by how old they are (accountants call this ageing), flat by flat, as at any date you pick. The account belongs to the flat rather than to the person — so when a flat is sold the unpaid amount goes with it, which is what makes the no-objection letter at a transfer answerable.
Funds that keep their own balance
The pot you build up for big repairs years from now (the sinking fund), the repair fund, and any other you keep. Every rupee collected and every rupee spent is tagged to one of them, so a balance comes from the money rather than from somebody’s memory — and it carries over at the end of the year, because that is what those funds are.
Receipts, numbered and issued
Every receipt in sequence, as a PDF the member downloads themselves, against a list of their own dues they can read without asking the treasurer.
Raise the month in one act. Undo it in one act.
A bill run reads your charges, works out each flat’s share, and shows you the whole thing before it exists. Post it and every flat’s account moves at once. Get it wrong and reverse it — the run knows exactly which lines it made, so nothing has to be unpicked by hand.
- The split is worked out once, to the paisa, and the shares always add back to the total. A flat whose share comes to ₹0 is charged nothing at all.
| Flat | Sq ft | Amount |
|---|---|---|
| A-101 | 850 | 2,975 |
| A-102 | 1,120 | 3,920 |
| A-103 | 850 | 2,975 |
| B-201 | 1,450 | 5,075 |
| B-202 Override ₹2,500 | 1,120 | 3,060 |
| B-203 No area recorded | — | Not billed |
| Total for September | ₹18,005 | |
Then see who still owes, and since when.
- Members pay the society’s own UPI ID directly and then tell Rentio they have paid; the treasurer confirms it. Rentio never holds the money.
- Or load the bank statement: each credit is matched against the flats and suggested — and nothing is credited to anybody until a human agrees with the match.
- Two flats that both look plausible for one payment is shown as a question with both names, never settled by a guess.
| Flat | Oldest | Owed |
|---|---|---|
| B-201 R. Iyer | over 90 days | 20,300 |
| B-202 P. Menon | 61–90 days | 9,180 |
| A-102 S. Kulkarni | 31–60 days | 7,840 |
| A-103 M. D’Souza | 0–30 days | 2,975 |
| Dues 0–30 days old | 15,030 | |
| Dues 31–60 days old | 12,055 | |
| Dues 61–90 days old | 8,135 | |
| Dues over 90 days old | 5,075 | |
| Owed in all | ₹40,295 | |
Accounts your auditor will recognise — not just a list of cash in and out.
An auditor does not only want to know what came in and what went out. They want, on one page, what the society owns and owes on the last day of the year: unpaid dues as money owed to you, maintenance paid ahead as money you owe back, each fund where it belongs, and any bill you have received but not yet paid. That page is the hard one to build by hand — and it is the one Rentio works out for you.
Money in and money out is the easy half. A statutory audit works from a trial balance and a balance sheet, and Rentio derives both from the records you already keep — the dues, the receipts and the expenses. Nothing is typed twice.
- Nothing is stored twice: every figure is worked out from the dues, receipts and expenses themselves, so the accounts cannot drift away from the records they came from.
- The check between the cash view and the accounting view is built so that it is able to fail — and it caught a real error the first time it ran.
- A society moving across brings its existing unpaid dues in as opening balances, each dated to the month it arose, so the ageing survives the move.
- Export a year as a Tally voucher file, using your own ledger names rather than ours.
| Account | Amount |
|---|---|
| Assets | |
| Cash and bank balances | 4,82,350 |
| Members’ outstanding dues Owed to the society | 38,600 |
| Total assets | 5,20,950 |
| Liabilities and funds | |
| Advances from members Maintenance paid ahead | 14,875 |
| Sundry creditors Bills not yet paid | 22,400 |
| Sinking fund | 2,96,000 |
| Repair fund | 1,12,500 |
| General fund | 75,175 |
| Total liabilities and funds | 5,20,950 |
| Difference It balances | 0 |
The part that gets argued about a year later.
A year from now somebody will ask whether the AGM had enough members present to count (that is what quorum means), what was actually resolved, and what the vote was. Right now that answer lives in one person’s memory and one person’s notebook. Here it is a record — and the members it binds can read it themselves.
Who was at the meeting, whether it was quorate, what was resolved, and what the vote actually was — kept as a record rather than as a memory.
- Votes are counted by flat against the membership roll, including owners who have no login at all: quorum is measured against the members, not against how digital your society happens to be.
- A secret ballot is secret from the committee too. There is no screen, and no back door, that turns one back into a list of who voted how.
- Every committee act — a bill run, a reversal, a change to who holds which post — is written to a log that can only be added to, and that every member of the committee can read.
- Posts can carry real powers once a society switches that on. Until it does, every member of the committee can do everything — which is how most committees actually work.
What residents actually contact the committee about.
Complaints, each with a target response time for its category. The clubhouse calendar, the visitor gate, parking bays, the staff register with its renewal dates, and a place to keep the bye-laws and the minutes where members can find them.
- A complaint’s clock stops while it is waiting on the resident — otherwise the figures either flatter or damn the committee for something outside its control.
- The gate tablet carries a device credential rather than a person’s login, and every other part of Rentio refuses it.
- A guard is never shown who lives in a flat. The gate screens name the flat and nothing else.
- Residents who rent reach the helpdesk, the directory and the document store exactly as owners do.
What this is, and where it has got to.
Rentio’s society side is finished software that has not yet run a real society’s full year. We are offering it to committees who would rather shape it than inherit it.
- ₹10 a flat each month, or one fixed price for the whole society — and the figure is negotiable. Thirty days free, with no limit on flats or members.
- Your data is yours: every register exports, and the accounts export in a form your accountant can take away.
- The committee screens and the resident screens are available in Hindi as well as English.
- GST and TDS are deliberately switched off. Those figures are your society’s liability and belong to your accountant — we will not guess them for you.
Questions committees ask.
We have 200 flats on a spreadsheet. Do we type them all in?
No — upload the sheet. Every row is checked and shown to you before anything is created, with the file’s own line numbers against anything it cannot place. Inviting the owners is a separate step you take afterwards.
Members owe us dues going back two years. Do we lose that?
No. Bring the balances in when you set up, each dated to the month it arose, so your defaulters list is right on day one instead of showing everybody as paid up.
Does Rentio collect our maintenance?
Never. Members pay the society’s own UPI ID, bank to bank. Rentio records the receipt once somebody on the committee confirms it.
Half our owners will never install an app.
They do not have to. An owner can be written down by the committee with no login at all, and still be billed, receipted, and counted towards quorum at a meeting.
None of us are accountants. Is that a problem?
No. Day to day it is raising the month’s dues, recording what arrives, and paying bills — all of it in ordinary words. The accounting shape your auditor needs is worked out from those records at the end; you never have to build it.
What does our auditor actually get?
A trial balance, a balance sheet and an income-and-expenditure statement for the year, plus a voucher file for Tally that uses your own ledger names.
Can the treasurer be stopped from changing the membership roll?
Yes, once you switch role permissions on. It is off by default, because a three-person committee where one person does everything is a real society, and locking them out on day one is not a favour.
Every committee’s term ends on the same day at the AGM. What breaks?
Nothing. An expired term is flagged loudly and blocks nothing — the alternative locks a society out of the one act that would fix it, which is installing the new committee.
What does it cost?
₹10 per flat per month, or one fixed price for the whole society if a single line in the budget suits the committee better. Thirty days free to start — every flat, every feature — and the figure is negotiable.
Bring one month across and see.
Upload the flat list, raise one month’s dues, and compare it against the spreadsheet. That is the whole trial.
There are two Rentios — the next page shows you where to start.